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How to Plan the Perfect Company BBQ

Summertime is in full swing and with it comes the desire to take part in one of our favorite American pastimes: BBQs. Barbecues are a great way to spend time with family and bring food and fun to summer holidays and weekends, but they’re also a wonderful way to bring a company together.

Some companies have weekly BBQs, where employees are encouraged to stretch their lunch a little longer and enjoy some fun, food, and fellowship with their coworkers. Other business throw a yearly company picnic or summer BBQ to show their appreciation for their employees and their families.

Whether you’re throwing a BBQ every friday or are planning a big company get together at the end of the summer, here are some helpful tips for how to make sure your company barbeque goes off without a hitch.

Step 1: Figure out who’s on the guest list.

Depending on the size of your company, you may choose to throw an event that is only for employees or you may open it up to their families as well. Once you figure out who you’re inviting, you can begin to plan further knowing that, generally, about 80 percent of the people you invite will be able to attend.

Step 2: Settle on a budget.

Now that you have a rough idea of how many people will be there, you can begin to form a budget. Be sure to include costs like food, drinks, alcoholic beverages, venue rental, and entertainment costs.

Step 3: Select a venue.

BBQs are best held outside, so if you aren’t holding the event on company property, you might consider a local park or public pool. Just make sure that you take weather into account and consider making sure there is covered space, like tents or gazebos, where guests can retreat if it rains.

Step 4: Choose a date and time.

For events like this, it’s best to keep the total BBQ time to no more than 3-4 hours. That’s enough time for guests to enjoy themselves, but not enough time for anyone to get bored or consume too much alcohol (if you’re providing any.) Choose a weekday, so people aren’t tempted to continue the party too late and shoot for a time in the late afternoon/early evening when there’s still plenty of light but the temperature begins to drop.

Step 5: Figure out food and drinks.

There are plenty of options to consider here. Do you want to hire a catering company, cook the food yourself, or have the BBQ be a potluck? Regardless, plan for enough food and drinks for everyone and be sure to provide some light snacks for guests to enjoy before the main meal is ready. 

Step 6: Plan your entertainment.

This will depend on who will be at your BBQ and whether or not there will be children. Just make sure you have something for everyone, from bouncy houses to games like horseshoes or cornhole. And don’t forget to put together a playlist or take it to the next level and hire a DJ!

Step 7: Form a committee to be in charge of decorations.

Dress up your BBQ a bit by having a few employees come together and discuss what kind of decorations you need. Choosing a theme, like Hawaiian luau for instance, is a great way to make decorating even easier.

Step 8: Enjoy!

If you followed these tips, your company BBQ is sure to be perfect. All you have to do now is sit down, kick back, and enjoy the big day.

Don’t forget: you’re going to need someplace to put all that delicious food at your company BBQ! Not only does Office Furniture Source sell new and used office furniture, we sell folding tables that are perfect for making sure you have a sturdy place to serve your BBQ up in style. Contacts us for help with all your office furniture needs at 972-242-1700.

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